Once you have detected the cause, you can apply an appropriate workaround to delete multiple emails. Meaning, business users may end up replying and responding to the same message repeatedly.Before proceeding with ‘ How to remove duplicate emails in Outlook?’, it is crucial to understand the actual cause of the problem. Since business users have to deal with numerous email messages and reply to each message, having the same copy of emails may result in the duplicate effort. Increase mailbox size, which may lead to data file corruption and Outlook hanging issue. Affect the overall performance and productivity of the Outlook application hence it becomes necessary to delete multiple emails in Outlook.5. Using Third-Party Anti-Virus ScannerWhen an anti-virus program is set on the same machine that runs Outlook, the possibilities are that it will intercept ‘Send/Receive’ requests in Outlook. 4. Improper Mailbox SettingsDue to incorrect settings of the mailbox, while creating a user account, you may receive the same email message, calendar entries, or contacts multiple times. Due to this, you may receive multiple copies of duplicate emails in Outlook. 3. Multiple Account CreationConfiguring the same email account on multiple systems can cause incoming data to synchronize repeatedly. The problem occurs because when Outlook is processing the request to send/receive first email uploaded in the mail server, the next send/receive process gets started before finishing the previous one. Short Send/ Receive IntervalsWhen the frequency between sending and receiving of data is set for a short time, suppose less than 5 minutes, you may face email duplication problem.Open Outlook, and click Send or Receive. Step 2: Set Inbox Update FrequencyIncrease Inbox update frequency by following the given procedure: Steps to Remove Duplicate Emails in Outlook 2016/2013/2010/2007Follow the steps in the same sequence as below to remove duplicate messages in Outlook mailbox: Step 1: Configure Rules CorrectlyCheck the Outlook Rules to ensure that they are not configured incorrectly as this creates confusion among various email folders. This leaves you with the possibility of receiving the already received message again during the next Send/Receive cycle. This means that the virus scan solution is responsible for closing down connection to the mail server.If the connection is not shut down properly, the ’email message is not flagged as received’. But, the email client is actually communicating with the anti-virus scanner.
![]() Here’s how you can use this utility: Clean Up is one such built-in utility that helps in removing duplicated inbox email messages. Set ‘ Schedule an automatic send/receive every’ value to anything between 15 and 30 minutes.MS Outlook comprises several utilities and add-ins that can help clean duplicate emails in MS Outlook effectively. Andy emulator en macClean Up Conversation: This will delete and move duplicate email messages existing in the conversation to Deleted Items folder. Next, select any one option based on the occurrence of duplicate items: Click the Clean Up option on Home menu. Un Outlook 2015 Manual To CheckAnd then, make sure that duplicate messages are no longer received and check if the anti-virus program is running as expected.To Delete All Email Messages or Duplicates Refer to this Manual Guide Step 5: Use a Professional Outlook ToolkitStellar Toolkit for Outlook is a potential solution to eliminate duplicate emails in Outlook. Once the email protection is disabled, wait for previous Send/Receive cycles to complete. This may cause the download of identical messages.To resolve this, go through the anti-virus instruction manual to check the procedure to disable email protection. Next, right-click the Deleted Items folder and select the Empty folder option to delete the duplicate email messages permanentlyStep 4: Disable Virus Scanner Integration with OutlookAs discussed above, a virus scan solution integrated with Outlook can intercept Send/Receive request. Clean Up Folder and Subfolders: It will clean up folders as well as subfolders. ![]() ![]()
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